Why do we process your personal data?
We process your personal data to the extent necessary for the relevant purpose – for example, so that we can conclude with you and also implement a specific contract. The obligation to process data is also stipulated by a number of legal regulations. For example, we have to process a lot of data for archiving purposes. We process some data, as it is necessary for the protection of the rights and legally protected interests of KUBOUŠEK Group, or of KUBOUŠEK Group companies. However, processing for this reason is limited, we carefully assess the existence of a legitimate interest. In the other cases, we process your data only with your consent.
Selection procedures for for vacancies
For the purposes of selection procedures for vacancies in KUBOUŠEK Group, we collect your personal data through your CVs and also through our contact form for these purposes on our website. We use this personal data for the purposes of a specific selection procedure and negotiations on the conclusion of the contract and only for the duration of this selection procedure. Keeping in the register of candidates even after the end of a specific selection procedure and subsequent communication in the case of a vacancy are subject to your consent.
Legal basis:
- negotiations on the conclusion of the contract
- Your consent.
Human resources
KUBOUŠEK Group or KUBOUŠEK Group companies also process personal data of their employees. Information on the processing of personal data of employees is provided in a separate document.
Sales of products and providing service and calibration services to end customers
For the purposes of concluding a contract, especially a purchase contract or a service contract, we process your personal data necessary for your identification. For the purposes of proper performance of the contract, we process your contact details or basic identification and contact data of employees or customer representatives as well as other personal data that are necessary for the performance of the contract (for example, bank account).
Legal basis:
- conclusion and performance of the contract.
Organizing training and conducting educational courses
For the purposes of concluding the contract, we process your personal data necessary for your identification. Your contact details or basic identification and contact data of employees or representatives of customers of training and courses, we process for the purposes of proper performance of the contract. To keep an attendance list for training, we also process personal data of participants in training and courses in the range of name, surname, title, employer, and for the purposes of issuing certificates of completion of training, also their date of birth.
Legal basis:
- conclusion and performance of the contract.
Contracts with business partners (suppliers, distributors, manufacturers, sales representatives)
For the purposes of concluding the contract, especially the framework purchase agreement, distribution agreement, cooperation agreement, etc., we process your personal data necessary for your identification. For the purposes of proper performance of the contract, we process your contact details or basic identification and contact data of employees or representatives of business partners as well as other personal data that are necessary for the performance of the contract (for example, bank account).
Legal basis:
- conclusion and performance of the contract.
Marketing
As part of our marketing activities, we send business communications regarding KUBOUŠEK Group products and services in various forms, including the use of paper correspondence and e-mail. Processing for direct marketing purposes (e.g. sending e-mails to customers) can be considered as processing carried out for reasons of legitimate interest. We carry out marketing activities to a greater extent on the basis of your consent.
By processing for marketing purposes, we also mean knowing your preferences and offering products and services for you. For this purpose, we use the grouping and evaluation of basic data and data on products and services, even by automatic means. Based on the results of analyses, we can find the most suitable products and services for you so that we do not bother you with irrelevant offers.
You can restrict marketing directly in our business communications, which includes the possibility of stopping their sending, within a telephone call, via e-mail, in writing or in person at the headquarters of our companies or at our premises. Please note that if you restrict marketing, we may still use your contact for purposes other than marketing.
Legal basis:
- Your consent
- our legitimate interests.
Presentation of KUBOUŠEK Group and media communication
For the purposes of the KUBOUŠEK Group presentation and media communication, we organize or participate in various events in which photographs and video are taken. We can then share these photos and videos on social networks, our website, or also on the websites of our partners and in other media. If you have any objections to the processing of such photographic or video recordings by KUBOUŠEK Group, you may object at any time to such processing and we will take the necessary measures.
In case of conditional participation in the event by invitation or registration, we will inform you in advance about taking and using photos in this way. In certain cases, we are also interested in associating your name and function or job position with photographs. However, we will only do so with your consent.
Legal basis:
- Your consent
- our legitimate interests.
Communication via web form and other communication
You can contact us with any questions or comments via our website. In the contact form you fill in the name, surname, telephone, e-mail, company, and possibly other information that you provide to u. We process your personal data for the purpose of processing your request, complaint or answering a question. When filling out the contact form, you give us consent to the processing of your personal data. Also in the case of another form of communication, we process your personal data only for the time necessary to settle the communication with you, unless we have another legal basis for processing your personal data.
Legal basis:
Presentation of KUBOUŠEK Group and media communication
For the purposes of the KUBOUŠEK Group presentation and media communication, we organize or participate in various events in which photographs and video are taken. We can then share these photos and videos on social networks, our website, or also on the websites of our partners and in other media. If you have any objections to the processing of such photographic or video recordings by KUBOUŠEK Group, you may object at any time to such processing and we will take the necessary measures.
In case of conditional participation in the event by invitation or registration, we will inform you in advance about taking and using photos in this way. In certain cases, we are also interested in associating your name and function or job position with photographs. However, we will only do so with your consent.
Legal basis:
- Your consent
- our legitimate interests.
Communication via web form and other communication
You can contact us with any questions or comments via our website. In the contact form you fill in the name, surname, telephone, e-mail, company, and possibly other information that you provide to u. We process your personal data for the purpose of processing your request, complaint or answering a question. When filling out the contact form, you give us consent to the processing of your personal data. Also in the case of another form of communication, we process your personal data only for the time necessary to settle the communication with you, unless we have another legal basis for processing your personal data.
Legal basis:
Visit to the website
In general, you can visit the KUBOUŠEK Group website without having to provide your identity or any other information about yourself. With the help of cookies, we process information regarding the use of our website. This information will allow us to improve the quality of our website or our marketing services.
Legal basis:
- Your consent
- our legitimate interests.
Accounting and taxes
We collect and process your identification and transaction data in order to fulfill our accounting and tax obligations to administrative authorities imposed on us by the Accounting Act, the Value Added Tax Act and other accounting and tax regulations.
Legal basis:
- fulfillment of obligations under legal regulations.
Security
We pay attention to the security of physical property, data and people through monitoring by camera systems. Camera systems are installed to protect people and property against wrongdoing, primarily to prevent and clarify robbery, burglary, theft and vandalism. Premises that are monitored by camera systems are always visibly marked and information about the monitoring is available in their vicinity. We store recordings from the cameras in secure areas. We keep the recordings only for a reasonable period of time according to the individual cameras and their location, but for a maximum of 30 days.
Legal basis:
- our legitimate interests.
- Exercise or defense of rights
In the event that we are forced to enforce our receivables through legal means, or if we are parties to legal proceedings and the proceedings concern you or if we resolve a dispute with you out of court, or if you can provide important information for resolving the dispute, we will use your identification data, data on the legal relationship with you, data on the implementation of the contract , or other data necessary to protect our rights.
Legal basis:
- our legitimate interests.
Internal administration, process optimization, certification
Our employees process your personal data in the performance of duties within the processes established in KUBOUŠEK Group. For example, we have set up various approval, registration and reporting systems. Your identification data and contact details are used for planning, project management, evaluation, etc. We obtain your personal data processed for these purposes primarily through forms based on ISO standards for quality management and also standards for occupational safety and health management.
Legal basis:
- Your consent
- our legitimate interests
- fulfillment of obligations under legal regulations.
In addition to the above, any other personal data may be processed if you voluntarily provide it to us. We reserve the right to destroy unsolicited personal data.
In some cases, there may be further processing of personal data that goes beyond the purpose for which the personal data were originally obtained.